Three top tips on the most effective task planning techniques - Unlock Your Team's Genius

Three top tips on the most effective task planning techniques

By Georg Fasching | agile practice

Aug 15

Planning and executing your daily tasks is a key part of agile scrum.

Tip 1: Start your tomorrow, today

Spend a good amount of time toward the end of your day planning your three top tasks for next day. While you’ll have a lot of things to do each day, the key is to deliver the ones that have real impact on the team’s performance first. This can be anything from preparing the product backlog for the next sprint, tackling that tricky creative challenge (design or engineering), to getting ready for the next refinement session.

You may be nervous about a particular task and subconsciously avoiding it for this reason. This is completely normal. That said, there’s a strong correlation between those tasks that maybe take you out of your comfort zone a little and those that have great impact. It could be that your excitement or anticipation of such a high impact task is manifesting as nerves.

To combat this, here is a bonus tip, the experience of excitement (e.g. raised heart rate) is very very similar to the experience of nervousness (e.g. raised heart rate). So you can always change the narrative in your head from “i’m nervous about this” to “i’m excited by this”. With these tricks, do these tasks first thing in the morning, as we’re all too good at becoming busy later in the day.

By the way, doing this preparation will also help you to offer a super slick contribution to your Daily Scrum meeting!

Tip 2: Psych yourself up

Before you do start crossing things off your list, it might help to imagine yourself actually doing these tasks. This comes from an old body of knowledge called ‘psycho cybernetics’ in which you either imagine yourself completing a task in first person or watch yourself doing it from outside of your body cinema-style. Whatever you do, picture yourself doing it well. This can help to make you more comfortable with the task ahead and make you more eager to complete it.

“Reward yourself with acknowledgement and appreciation for everything you have accomplished.” Click To Tweet

Tip 3: Celebrate little victories

After you’ve completed the tasks you set out from the day before, try the following:

  1. Acknowledge that you’ve set yourself objectives and you’ve met each of them.
  2. Celebrate this in your own way. It’s important to reward yourself for victories, no matter how small.
  3. Review the completed actions and consider how you can improve next time.

I hope the video and tips above help you to plan and execute your daily tasks more effectively. Once you get into a rhythm of daily planning and delivering you will find meetings, additional tasks, teams, product owners and stakeholders easier to work with.

If you have any questions or topics you’d like me to cover, leave a comment below or send me a message through my website. Thanks for reading. See you next time!



About the Author

An agilist since 2010 and in product management since the 90s, Georg Fasching helps digital creative agencies delight their clients, fulfil their people, and improve their prosperity.